Church Office


Parish offices are notoriously busy places. On any given day, the administrative staff could be asked to give assistance to a family struggling with unemployment, change the address for snow-birds leaving for the winter, register new parents who want to have their child baptized, and send a report on membership to the Diocese.

Church Office

PDS Church Office™ empowers parish staff to simplify the tasks associated with the daily management of family and parish database information. With Church Office, you can easily enter and  review members’ personal information, like addresses and sacraments, as well as track mailings and fund drives. A variety of comprehensive reports makes it easy to summarize and analyze all aspects of your parish ministry. Let Church Office manage the myriad of details required to make your parish opperate in and efficient and effective manner.

KEY FEATURES

CUSTOMIZABLE SECURITY

  •  The most important quality of a database is the security of the information entrusted to you. With Church Office, you have the peace of mind of choosing who has access to each specific part of your data.
  • Efficient Data Entry and Easy Look Up
  • Logical data input and easy record location allow virtually unlimited information on every individual. Standard fields like addresses, phone numbers, and birthdays combine with customizable lists and keyword data that you can create as a permanent part of the program.
  • Personal records are grouped by family unit so last names and addresses are entered once for the whole family.
  • Different last names or addresses can be easily changed for an individual while maintaining family relationships. Plus, you can print labels for households whose members have different last names.
  • Information can be stored on attendance, sacraments, background check data, ministries, talents, and other vital personal data.
  • Track a street address, mailing address, alternate address, and e-mail for each household. You can specify when the family is at the alternate address and automatically route mail to them during that time.
  • View and print maps for house visits.
  • Keep unlimited phone numbers and e-mail addresses for each individual.
  • Record unlimited comments for individuals and families. Include data such as emergency contacts, medical alerts, or restricted pastoral comments. Limit comment access to only the users you choose.
  • Import individual and family pictures from digital files.
  • Print your own photo directory.
  • Quickly locate records by first or last name, envelope number, phone number, address, or e-mail.
  • Create activity groups for your ministries and committees, music programs, and outreach programs. All the information is right at your
  • fingertips.

PROCESSES TAILORED FOR SPEED AND PRECISION

  • Post changes to contribution, family, and member data automatically in bulk or one record at a time.
  • Use the “Pledge Card” quick posting process to make the process of entering pledge cards and initial payments more efficient.
  • Save your Quick Post process selections for future use.
  • Use the one-time process for EFT payments when using QuanComm as processor.
  • Quickly identify families whose credit cards will soon expire.
  • Archive inactive records and get them out of your way.

SYNCHRONIZES WITH OTHER PDS SOFTWARE

  • Integrates seamlessly with PDS Formation Office™ and PDS School Office™. Multiple programs share a single database. Enter a member or family once; access and edit their records from any of the programs.
  • Export data to PDS Ministry Scheduler™ to easily organize schedules and duties for church leaders and staff.
  • Fully integrates with PDS Connects™, the online companion to Church Office. PDS Connects gives your members the ability to manage their profile information over the Internet and make online donations.

SECURE BACKGROUND CHECKS

  • Background Integration from the Safe Environment screen enables you to automatically order background checks from SecureSearch.

POWERFUL, EASY-TO-USE REPORTING

  • Choose from dozens of pre-defined reports to generate directories, produce lists and comparisons for analysis and mailings. Design your own reports with content you define to meet your immediate needs.
  • Track contributions and contribution goals accurately, completely, and securely.
  • “Easy Lists” let you instantly generate lists of members’ details meeting almost any practical criteria.
  • Support your stewardship goals with pre-defined letters and reports specifically tailored for stewardship projects.
  • Powerful selections allow you to print exactly who you want in any report. Simply check off the families or members you want to print or
  • enter the selection criteria. Any field available for printing in a report can be used as selection criteria.
  • Use the PDS Catholic Directory feature to automatically compile all your facility’s information and statistical data to quickly generate your report for The Official Catholic Directory™ (with which PDS has no affiliation).

COMPREHENSIVE GIFT, DONATION, AND FUND MANAGEMENT

  • Church Office manages and maintains all of your contribution information. It keeps you and your members informed of their giving records and histories and can even track progress toward fulfilling a capital campaign pledge.
  • Support for most EFT (Electronic Fund Transfer) methods give your contributors payment flexibility.

STEWARDSHIP ENHANCEMENT

  • Enhance your stewardship with the The PDS User’s Guide for Stewardship – a comprehensive plan that includes a variety of time, talent, and treasure reports to help you plan, implement, and analyze your stewardship campaigns.

MAIL FEATURES

  • Use E-Z Mail™ to sort your first or standard class mailings. Print the qualification report, tray labels, and post office forms right from the program.
  • CASS certify mailing addresses on your own schedule over the Internet with PDS CASS It!™, an optional add-on feature.
2017 © Copyright Diocesan Publications Software Department