Ledger / Payroll

Special challenges face parish bookkeepers as accounting standards and IRS requirements for non-profits have changed. PDS Ledger™ simplifies the administrative tasks of financial management by providing a full accounting solution for your parish. This program helps your office comply with IRS and Financial Accounting Standards Board requirements. From organizing a unique chart of accounts to running annual reports, PDS Ledger removes the worry and hassle from bookkeeping, allowing you to do your job quickly and efficiently.

Additionally, you can take the hassle out of preparing and managing your office’s payroll with PDS Ledger/Payroll™. This program integrates with PDS Ledger™, enabling you to quickly prepare payroll for salaried, hourly, exempt, and contract employees. It calculates all the necessary taxes and voluntary deductions, prints paychecks, and generates monthly, quarterly, and annual government and office reports. You  can also create any number of reports on employees with the simple reporting tool included in this module. making your end-of-month, end-of-quarter, and end-of-year processing easier.

Ledger Payroll



  • The security of the information entrusted to you is as important as the quality of the database. With PDS Ledger/Payroll, you have
  • the peace of mind of choosing who has access to each specific part of your data.


  • Tax time doesn’t have to be taxing any more. Quickly fill out and print W-2s for regular employees and 1099s for contract employees.
  • Print federal 941, W-2, W-3, and 1096 reports. The program understands the special rules about handling differences between the IRS and SSA for clergy compensation.
  • Quickly file state and federal tax forms online with PDS Tax E-File™, an optional service available within your PDS software.


  • PDS Ledger/Payroll goes beyond simple employee management and includes the full functionality of the robust PDS Ledger program. Organize a complete chart of accounts and base it on your organization’s unique needs.
  • Cash or accrual basis accounting
  • Budgets
  • Checks
  • Direct deposit
  • Transactions


  • Keep track of all your employees and each of their positions. With the user-friendly screens, easily add address and contact information, pictures, evaluations, benefits, and tax information for one or multiple positions per employee. Easily accrue vacation and sick time.


  • PDS is regularly updated to conform with IRS regulations, so you can rest assured that you are meeting all current federal requirements. PDS posts all federal and state tax table changes as they occur so that you can download all updates quickly and easily. These downloads are free for PDS Preferred Client Program members.
  • With PDS Ledger/Payroll, there is no hassle in processing information for each reporting period.
  • Monthly Processes – Automate the calculation of wages, withholdings, salaries, tax liabilities, and benefits each month as necessary.
  • Quarterly Processes – Eliminate labor and cost by creating and printing federal and state reports.
  • Yearly Processes – Easily print W-2s and 1099s for your employees at the end of each year. In addition, you can print federal, state, and local reports in a snap.


  • PDS Ledger/Payroll includes all of the extensive reports available in PDS Ledger, including accounting, transaction, invoice, and fixed asset reports among many others. The program also includes exclusive employee and paycheck reports so that you can manage your staff operations easily and efficiently.
  • Select from dozens of pre-defined reports or design your own.
  • The Easy Report option allows you to simply select the fields you want to print.
  • Export reports to Microsoft® Excel® spreadsheets.


  • Compatible with PDS Church Office™, Formation Office™, and School Office™, enabling you to import contribution records from each program.
  • If your diocese uses PDS DioView™, you can upload your financial data automatically over the Internet, making reporting as simple as a click of the mouse.



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